CALL FOR SPONSORS
The 1st Annual AFCEA DC
Emerging Technologies Symposium
February 21, 2012 -- 8am-5pm
Capital Hilton, Washington, DC
On behalf of the members and Board of Directors of AFCEA DC, we want to thank you for your generous support of our 1st Annual AFCEA DC Emerging Technologies Symposium on Tuesday, February 21, 2012 at the Capital Hilton in Washington, DC. Please periodically visit the event home page over the next few weeks for additional details:
http://www.afceadc.org/emergingtech
SPONSORSHIP LOGISTICS
(Please Read Carefully, AFTER you have signed up for Sponsorship)
Please review the following instructions regarding sponsorship logistics. Becoming familiar with the process now will help ensure that you take full advantage of your Corporate Sponsorship package:
FOR ALL CORPORATE SPONSORS
1) Registration for the event is now live on the web.
Please register the employees who will use your complementary event passes via the "Individual Registration" link on the event website (or have them register themselves):
http://www.afceadc.org/emergingtech
Employees should register via the "Individual Registration" link. When they get to the Registration Level there will be a choice for "Guest of Corporate Sponsor".
The number of seats you have at the conference depends on your level of sponsorship. The benefits are listed on the “Call For Sponsors" web page
http://www.afceadc.org/events/special-events/emerging-tech-fy12/sponsors
2) Email your company logo in 300+ dpi resolution (prefer .eps) and also in lower res .jpg or .gif format to our event staff at info@afceadc.org. Also, please send us a banner ad designed exactly to the specs of 400px x 70px for inclusion on the event website (AFCEA DC retains editorial discretion over the appropriateness of content submitted for banner ads). As soon as we receive the low res logo and banner ad we can post those on our website for the event. We must receive the high res logo by Feb 10.
3) Your company has the opportunity to insert give-aways and/or literature in the conference goody-bags that are given to each attendee. Please courier your corporate items to the address below. All items must be received by 12noon on Wednesday, February 15. We suggest you provide 500 copies of each item (please limit to 3 different items/pieces or less). Our Young AFCEANS will stuff the conference bags a few nights before the event. We cannot be responsible for inserting any materials that are not shipped to the correct location by the deadline of Feb 15. Further, please DO NOT ship marketing items directly to the hotel.
Ship conference bag items to:
AFCEA DC c/o VMG Strategies
Re: {Your Company Name Here}
5424 Narnia Ct
Burke, VA 22015
Tel: 202-701-5808 Fax: 202-330-5012
Email: info@afceadc.org
4) With your help, we can continue to grow this symposium as an increasingly more successful annual event. If you have additional lists of clients or contacts to which we can market the event, please send that information to us in whatever format you have. Alternately, we can provide you with electronic materials to help you market the event in-house from your end.
5) Your primary contact leading up to the conference and onsite that day is AFCEA DC Staff Director Martin Haley. Feel free to call him at 202-701-5808 with any questions prior to Feb 20. Kirby Reed, Director of Operations, or Stacey Minott, Director of Customer Service, both in the AFCEA DC office, may also be a resource.
FOR DIAMOND AND PREMIERE ONLY
6) The Diamond and Premiere Sponsorships include the opportunity to hang your corporate banner at the event. Please courier your corporate banner to the address below (same location for delivery of the marketing/give-away items). Corporate Banners must also be received by 12noon on Wednesday, Feb 15, 2011.
Premiere and Diamond Sponsors may ship corporate banner to:
AFCEA DC c/o VMG Strategies
Re: {Your Company Name Here}
5424 Narnia Ct
Burke, VA 22015
Tel: 202-701-5808 Fax: 202-330-5012
Email: info@afceadc.org
FOR DIAMOND, PREMIERE, AND SMALL BUSINESS PLATINUM SPONSORS ONLY
7) The Diamond, Premiere, and Small Business Platinum Level Sponsorship includes access to an Exhibitor Table during the Symposium. If you have items for your exhibit space that you would like to ship to the hotel in advance, you may do so long as the items arrive on Feb 17 or Feb 20. Please send exhibit booth shipments to: Capital Hilton, For: AFCEA DC Emerging Tech Symposium, C/O Mike Schneider, Catering Director, 1001 16th St, NW, Washington, DC 20036 (hotel tel: 202-393-1000). Please do not ship marketing items for the conference bag to the hotel.
We look forward to working with you in the weeks leading up to the Emerging Technologies Symposium, and thank you once again for being a continued supporter of AFCEA DC.
Best Regards,
Paula Armentrout
Chair, Emerging Tech Symposium Planning Committee AFCEA DC Vice President & Co-Founder, Parabon Computation, Inc.
Brian Singer
Executive VP for Major Programs, AFCEA DC
VP, Federal, Juniper Networks
Mike Singer
President, AFCEA DC
President, Singer Consulting
H. Martin Haley, Jr.
Staff Director, AFCEA DC
Partner & Sr Consultant, VMG Strategies, Inc.
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AFCEA DC is the Armed Forces Communications & Electronics Association of Washington, DC
1220 L St. NW, Suite 100-407, Washington, DC 20005-4018
tel: 202-701-5808 | fax: 202-330-5012
