Mobile Working Group Member sponsorship details
The 2nd Annual AFCEA DC
Defense and Security
Mobile Technologies Symposium
July 20, 2012 -- 8am-5:30pm
Capital Hilton, Washington, DC
On behalf of the members and Board of Directors of AFCEA DC, we want to thank you for your generous support of our 2nd Annual Defense and Security Mobile Technologies Symposium on Friday, July 20, 2012 at the Capital Hilton in Washington, DC. Please periodically visit the event website over the next few weeks for additional details:
http://www.afceadc.org/mobile
SPONSORSHIP LOGISTICS
(Please read carefully, AFTER you have signed up for Sponsorship)
Please review the following instructions regarding sponsorship logistics. Becoming familiar with the process now will help ensure that you take full advantage of your Corporate Sponsorship package:
FOR ALL CORPORATE SPONSORS
1) Registration for the event is now live on the web.
Please register the employees who will use your complementary event passes via the "Individual Registration" link on the event website (or have them register themselves):
http://www.afceadc.org/events/special-events/mobile-2012/registration
Employees should register via the "Individual Registration" link. When they get to the Registration Level there will be a choice for "Guest of Corporate Sponsor".
The number of seats you have at the conference depends on your level of sponsorship. The benefits are listed on the “Sponsors" web page
http://www.afceadc.org/events/special-events/mobile-2012/sponsors
2) If you have not already done so, please email your company logo in 300+ dpi resolution (prefer .eps) and also in lower res .jpg or .gif format to our event staff at info@afceadc.org. Also, please send us a digital banner ad designed exactly to the specs of 400px x 70px, in .jpg, .gif, or .png, and under 40kB, for inclusion on the event website.(AFCEA DC retains editorial discretion over the appropriateness of content submitted for banner ads). The banner ads are static, and will be used only on the website. As soon as we receive the low res logo and digital banner ad, we can post those on our website for the event. We must receive the high res logo by July 10.
3) Your company has the opportunity to insert give-aways and/or literature in the conference goody-bags that are given to each attendee. Please courier your corporate items to the address below. All items must be received by 12noon on Friday, July 13. We suggest you provide 500 copies of each item (please limit to 3 different items/pieces or less). Our Young AFCEANS will stuff the conference bags a few nights before the event. We cannot be responsible for inserting any materials that are not shipped to the correct location by the deadline of July 13. Further, please DO NOT ship marketing items directly to the hotel.
Ship conference bag items to:
AFCEA DC c/o VMG Strategies
Re: {Your Company Name Here}
5424 Narnia Ct
Burke, VA 22015
Tel: 202-701-5808 Fax: 703-552-2875
Email: info@afceadc.org
4) With your help, we can continue to grow this symposium as an increasingly more successful annual event. If you have additional lists of clients or contacts to which we can market the event, please send that information to us in whatever format you have. Alternately, we can provide you with electronic materials to help you market the event in-house from your end.
5) Your primary contact leading up to the conference and onsite that day is AFCEA DC Staff Director Martin Haley. Feel free to call him at 202-701-5808 with any questions prior to July 20. Kirby Reed, Director of Operations, or Stacey Minott, Director of Customer Service, both in the AFCEA DC office, are also resources.
FOR DIAMOND AND PREMIERE ONLY
6) The Diamond and Premiere Sponsorships include the opportunity to hang your corporate banner at the event. Please send your corporate banner to the address below (same location for delivery of the marketing/give-away items). Corporate Banners should be no larger than 6' by 3', and must also be received by 12noon on Friday, July 13, 2012.
Premiere and Diamond Sponsors may ship the corporate banner to:
AFCEA DC c/o VMG Strategies
Re: {Your Company Name Here}
5424 Narnia Ct
Burke, VA 22015
Tel: 202-701-5808 Fax: 703-552-2875
Email: info@afceadc.org
FOR DIAMOND, PREMIERE, AND SMALL BUSINESS PLATINUM SPONSORS ONLY
7) The Diamond, Premiere, and Small Business Platinum Level Sponsorships include access to an Exhibitor Table during the Symposium. If you have items for your exhibit space that you would like to ship to the hotel in advance, you may do so as long as the items arrive on either July 18 or July 19.
Please send exhibit booth shipments to:
Capital Hilton
Re: {Your Company Name/AFCEA DC Mobile
Symposium},
C/O Mike Schneider, Catering Director
1001 16th St, NW, Washington, DC 20036
(hotel tel: 202-393-1000)
Please do not ship marketing items for the conference bag to the hotel.
We look forward to working with you over the weeks leading up to the Emerging Technologies Symposium, and thank you once again for being a continued supporter of AFCEA DC.
Best Regards,
Brian Hajost
Chair, Mobile Technologies Symposium Planning Committee, AFCEA DC
President & CEO, SteelCloud, Inc.
Brian Roach
Executive VP for Major Programs, AFCEA DC
Vice President of Federal, Juniper Networks
Mike Singer
President, AFCEA DC
Vice President, Quest Networks
H. Martin Haley, Jr.
Staff Director, AFCEA DC
Partner & Sr Consultant, VMG Strategies, Inc.
________________________________________
AFCEA DC is the Armed Forces Communications & Electronics Association of Washington, DC
1220 L St. NW, Suite 100-407, Washington, DC 20005-4018
tel: 202-701-5808 | fax: 703-552-2875
